How long are sub hand receipts valid for?

2021-01-05T15:44:47-05:00

A little background, I signed for a medical hand receipt July2018 until our new NCO got to the unit to take over. However, he never did. The last sign HR supply has from me was late 2019. In 2020 we had a newly promoted E-5 who also was supposed to sign for it but never did either. During this time, I was still working at the BAS and had positive control of the HR. Once Covid-19 hit the U.S. I was forced to move to work outside of the BAS therefore lost control of the HR. This new NCO has lost accountability of all keys; left sensitive item doors wide open before. I have tried to state my concern about him doing this, moving the items without telling me or me being there and to move me back into the BAS to have positive control of the HR but I kept getting I am the NCO here you do not tell me what to do. I have also talked to my commander and BN CSM. They both told me that they would get him to sign for it. Currently there has been and item that has gone missing and this NCO is trying to pin the FLIPO onto me because he never signed for it and technically, I am still the last person to sign for it. I guess I am just asking if I can get him to sign a sworn statement saying that I was not there for this period of time that this missing item is not my fault.

Response by MSG Private RallyPoint Member made Jan 6 at 2021 6:38 AM

2021-01-06T06:38:46-05:00

If memory serves, 2062s are good for 6 months and 3161 is 30 days or less. However, contact your PBO and they can give you the full skinny

Response by CPT Private RallyPoint Member made Jan 6 at 2021 10:58 AM

2021-01-06T10:58:41-05:00

They are only valid for six months when they are being maintained but the date doesn't invalidate the hand receipt. This is something that does come up often. If it is a sensitive item that should have been accounted for during a monthly inventory then you could potential show where you didn't have control of the time but they will be looking for the last person that had control of it. But it is pretty rare to see an SPC take control a high valued item. If it was sub-receipted then there is a burden for the unit to maintain the custody of the item. When you are interviewed you should inform the IO about the loss of the keys and any other failures of the Command Supply Discipline Program. I would also take a look at Command Supply Discipline Program. A good IO should note this. I am not saying this would take away all of your responsibility but at this point the FLIPO needs to play out. It is usually reviewed by the BC or the XO. But there is a process for this. You have to go with the process.

Response by LTC John Griscom made Jan 6 at 2021 11:41 AM

2021-01-06T11:41:57-05:00

At one time, the incoming person had 30 days to perform an inventory. At the end of that period, items missing had to be identified and an audit was done. Sounds like a breakdown in supervisory channels.

Response by CW3 Kevin Storm made Jan 6 at 2021 1:41 PM

2021-01-06T13:41:25-05:00

If I recall correctly, and this may have changed, 30 days after assumption of the position he owns the stuff. Now if that is not the case, see the 1SG and and have instruct the guy to sign over, or put it back and demand all the keys back from him as well. As an NCO that individual has the responsibility to sign for the HR. if not issue the tissue and have a PL/PSG issue it. Were I this persons rater, it would be a counseling and a needs to improve on the appropriate block or blocks.

Response by SFC Private RallyPoint Member made Jan 6 at 2021 8:42 PM

2021-01-06T20:42:41-05:00

There will be an investigating officer appointed for the loss of the property. Responsibility is about more than just who signs a hand receipt, it includes who failed to secure items or an area as well.

There was a similar post a while back by a kid who had signed for several laptops and his section SGT allowed one to go missing. One of the leaders on here wrote an excellent explanation of the FLIPL investigation and the regs that go with it.

Also, sub hand receipts are supposed to be signed every month now under the new inventory system.

Response by LTC Private RallyPoint Member made Jan 7 at 2021 8:50 AM

2021-01-07T08:50:36-05:00

I had a similar incident to this where a sensitive item went missing after a field problem, I was the company commander and hand receipt holder. The item didn't show up missing until the change of command inventory. Prior to this it had been sub-hand receipted to the NBC NCO and from him to the person that needed the item for the field problem. The FLIPL (after full investigation) charged half to me and half to the NBC NCO because we should have physically inventoried the item which had a hand-receipt older than 6 months (to the person that lost it and was responsible).

Sad thing is (not relevant to your situation), if the item had been reported missing by soldier signed for it, I would have been able to write it off as a field loss (which was the Battalion Commander's intent...but he changed command prior to completion of the FLIPL investigation), I was at a new post, and the new Battalion Commander didn't care.

MSG Private RallyPoint Member is correct in his response.

Response by SGT Private RallyPoint Member made Jan 9 at 2021 1:19 PM

2021-01-09T13:19:05-05:00

If we are talking about the sub-hand receipts you pull from GCSS-A, they are good for 6 months by regulation. It is also your Commander’s decision if he wants to have them signed every month, by doing that it ensures all property is accounted for prior to signing the property book. A 2062 is good for 6 months, unless it has SI on it. If there is SI signed out on a 2062, it needs to be signed monthly. A 3161 is good for 30 days, once type have reached the 30 days, the property either needs to be returned or lateral transferred.

SHR-holders can deligate the property down by using a 2062 fo the end items and provide the individual with the BOM/component listing.