Is it true, only the CDR, medical professionals, and the profile holder is authorized access to profiles?

SGT Private RallyPoint Member — Tue, 23 Mar 2021 12:22:57 -0400

For the longest time, I know that upon asked for profile, you were to provide it; to always have a printed copy on you.

Well, now the medical personnel here do not print them out and is online access only. Also, while in BLC, I remember discussing with our SGLs this exact question. They stated that, upon new regulation, it is against HIPPA if anyone other than the people stated above have access unless granted by the holder of the profile.

I understand to a point, that they need to verify you're not lying about what your profile has on it. However, my PSG wants everyone's profiles so he can keep them in a folder for his own personal use. This, I do not agree with. I would just like to know if he can actually do this.

Response by SFC Private RallyPoint Member made Mar 23 at 2021 1:06 PM

SFC Private RallyPoint Member — Tue, 23 Mar 2021 13:06:45 -0400

There is no new regulation about HIPAA. HIPAA is a law and your profile is constructed to be in accordance with HIPAA. The purpose of your profile is literally for your chain of command to use, it's very purpose is to communicate with your chain of command what your physical limitations are and for how long. Your PSG isn't keeping them for his personal use, it's for his professional use. He has to track what your limitations are and for how long. Not just you, but everyone in your platoon.

As to who can have them, anyone with a need to know. If your medical providers don't print them it's because they don't want to use up the paper or waste their time doing something you can do on your own. Anyone with a need to know can access your profile through eProfile. Your commander, your 1SG, your medics, your Career Counselor and a few others.

Response by Lt Col Jim Coe made Mar 23 at 2021 2:05 PM

Lt Col Jim Coe — Tue, 23 Mar 2021 14:05:05 -0400

If your PSG wants a copy of your profile for “personal” use, I would refuse. If it’s for official use, then it may be a reasonable request. If you don’t have a printed copy and can’t get one from the medical folks, then politely explain that to the PSG. He or she could ask the Commander for a copy. SGT Private RallyPoint Member be careful what hill you select to die on. This may not be that big of a deal. Truth is if the profile is stored on line somewhere, then it’s not really private anymore.

Response by SFC Private RallyPoint Member made Mar 23 at 2021 3:25 PM

SFC Private RallyPoint Member — Tue, 23 Mar 2021 15:25:28 -0400

What do you mean he wants everyone's profiles for his "own personal use?" What possible "personal use" could he be doing with people's profiles?

I have sent a copy of my profile when asked for because the NCOIC or PSG would keep them in a folder or on their work computer to have so that they know who all has a profile and what it is for. Temporary or permanent. Especially temporary so they know when someone is off it.

I have no issue giving my leadership a copy of my permanent profile so that they know I do alternate events for the run or exercises that do with jumping, etc. (I have crappy knees). I have no issue with that as they are storing it at work and only using it for work.

Now if I find out that they're taking medical information home and using it for some weird twisted reason, I'm reporting it to the commander and security officials since I'm MI and most people I work with have a TS and are read on to SCI.

I really doubt he's using them for "personal use." Whatever that means.

Response by SFC Private RallyPoint Member made Mar 23 at 2021 3:43 PM

SFC Private RallyPoint Member — Tue, 23 Mar 2021 15:43:03 -0400

The only thing thats changed is you arent walking out of your medical appt with a printout.

Response by 1LT Susan Bailey made Mar 23 at 2021 5:27 PM

1LT Susan Bailey — Tue, 23 Mar 2021 17:27:45 -0400

When you say “personal use” what exactly are you referring to?

Response by 1SG Private RallyPoint Member made Mar 23 at 2021 6:33 PM

1SG Private RallyPoint Member — Tue, 23 Mar 2021 18:33:07 -0400

Profile forms do not violate hippa as they do not have exact medical data, (lower back pain for example) just a very broad issue and what you can and cannot do.
Cdr representatives, ie psg, also need access to profiles so they can ensure you do not violate said profile and still gainfully employ you as a member of your team.