Is there a regulation/message regarding the so called inspirational/uplifting quotes people attach to the bottom of their official emails?

2015-01-12T21:34:02-05:00

Response by SSG Trevor S. made Jan 12 at 2015 11:36 PM

2015-01-12T23:36:38-05:00

AR 25-20

Chapter 6
Authority Lines, Signatures, and Signature Blocks

It is not mentioned as allowed.

Response by MSG Private RallyPoint Member made Jan 13 at 2015 7:48 AM

2015-01-13T07:48:47-05:00

i like em. but i can probably guess that you encountered one that could be construed as offensive. i have too chief. i tried to stop looking at them as if the person were saying them to me. but it really didnt do much. the regulatory guidance is vague. there was a male that had a quote that could be offensive to females. and one did in fact get offended. the IG/EO office came down to give us a little spew on these added quotes. i dont remember what policy he was using, but there are limitations as to what you can put. offensive in nature, curse words, degrading to race, religion, gender, sex orientation, etc. this was at fort bragg. maybe contacting their EO office would help you find what you need to find.

after years of going against the grain, i finally joined the march and have a quote too. lol. dont judge me. however, let me know if this is offensive to anyone so i can adjust.
"Be without fear in the face of your enemies, Be upright, that God may love thee, Speak truth, even if it leads to your death, protect the innocent and do no wrong. that is your oath"

Response by Maj Chris Nelson made Jan 13 at 2015 8:14 AM

2015-01-13T08:14:28-05:00

The AF discusses it. Should resemble an official signature block with additional info of contact info (mailing address, phone number). No forgein languages, no graphics, and no "background stationary". Should have privacy act and PII notice for those materials that have requirements of that. As to personal slogans, speaks less to that, but discouraged.

Response by MSgt Private RallyPoint Member made Jan 13 at 2015 10:38 AM

2015-01-13T10:38:55-05:00

There is a policy against it for Air Force personnel.

AFMAN 33-152
6.4.2.2. Restrict the signature block to name, rank, service affiliation, duty title, organization name, phone numbers (DSN and/or commercial as appropriate), and social media contact information.
6.4.2.3. Do not add slogans, quotes, or other personalization to an official signature block.

Response by CW5 Sam R. Baker made Jan 13 at 2015 10:40 AM

2015-01-13T10:40:21-05:00

It is probably best to remain with the motto or saying of your command/unit that is approved if anything else. As a fellow warrant, I feel the description we had as WO1s as being the regulation guru's and SMEs of how to research, that we should find the answer. AR 25-50 should begin to address correspondence not only in the writing on paper sense, but the digital realm as well. Of course spell check too.

Response by SGT William Howell made Jan 13 at 2015 1:10 PM

2015-01-13T13:10:14-05:00

This was mine at the end of my email. I love it to this day.

"I am the Sword of my Family and the Shield of my Nation. If sent, I will crush everything you have built, burn all that you love, and kill every one of you."-Mookie

Response by LCDR Private RallyPoint Member made Sep 3 at 2015 7:54 AM

2015-09-03T07:54:50-04:00

Things must be changing fast. Like some of the respondents here, I'm a man of faith, and appreciate a good scripture...I'm also an "optimist" and see the value in a positive word or two. As a "warrior", a good old fashioned quotation from Patton get's a grin. However, I can't imagine putting anything in a signature block other than my name, rank and contact information on a formal email communication...particularly while on active duty, and to be frank, even now, as a sales executive. I'm CERTAIN there are regulations governing this.

Response by CPT Private RallyPoint Member made Oct 22 at 2019 8:57 AM

2019-10-22T08:57:57-04:00

AR 25-13 para. 3-2c.(2) "Use of inappropriate signature blocks when sending electronic messages (emails). Army policies for records management apply to emails. Emails generated by Army personnel in their official capacity from Army communication devices (including but not limited to computers and hand held devices) will not contain slogans, quotes, or other personalized information as part of the individual sender’s signature block. Signature blocks within emails will contain only the necessary business information, such as: the name of the organization (office, activity, or unit represented); official mailing address or unit information; name of individual; telephone numbers (Defense Switched Network, commercial telephone, cell phone number, or facsimile numbers); office email addresses or government websites (unit web or social media page); government disclaimer (Privacy Act Statement, Attorney Client Notice); unit historical motto (http://www.tioh.hqda.pentagon.mil); or any other information approved by HQDA. Requests for exceptions will be submitted to the first O6 or equivalent in the chain of command (with possible delegation to the next O5 in the chain of command, or his/her equivalent)"

Response by SFC Private RallyPoint Member made Mar 9 at 2020 12:16 PM

2020-03-09T12:16:49-04:00

AR 25-1 para 4-10d.(2) Electronic messages generated by Army personnel (military and civilian) in their official capacity will not contain slogans, quotes, or other personalized information as part of the individual sender's signature block. Signature blocks within electronic messages will contain only the necessary business information, such as: the name of the organization (office, activity, or unit represented); official mailing address or unit information; name of individual; telephone numbers (Defense Switched Network, commercial telephone, cell phone number, or facsimile numbers); office email addresses or government websites (unit web or Facebook page); government disclaimer (Privacy Act Statement, Attorney Client Notice); unit historical motto (http://www.tioh.hqda.pentagon.mil); or any other information approved by HQDA.
SFC Yingling

Response by SFC Private RallyPoint Member made Mar 9 at 2020 12:17 PM

2020-03-09T12:17:44-04:00

Army Regulation 25-1, para 4-10d(2) Electronic messages generated by Army personnel (military and civilian) in their official capacity will not contain slogans, quotes, or other personalized information as part of the individual sender's signature block. Signature blocks within electronic messages will contain only the necessary business information, such as: the name of the organization (office, activity, or unit represented); official mailing address or unit information; name of individual; telephone numbers (Defense Switched Network, commercial telephone, cell phone number, or facsimile numbers); office email addresses or government websites (unit web or Facebook page); government disclaimer (Privacy Act Statement, Attorney Client Notice); unit historical motto (http://www.tioh.hqda.pentagon.mil); or any other information approved by HQDA.

Response by SFC J. Wheeler Hammontree made Jan 21 at 2021 11:42 AM

2021-01-21T11:42:44-05:00

AR 25-13 Paragraph 3-2.c.(2): Emails generated by Army personnel in their official capacity from Army communication devices will not contain slogans, quotes, or other personalized information as part of the individual sender’s signature block. Signature blocks within emails will contain only the necessary business information, such as: the name of the organization; official mailing address or unit information; name of individual; telephone numbers; office email addresses or government websites; government disclaimer; unit historical motto; or any other information approved by HQDA.