What AR covers quarterly inventories being conducted at the motor pool? Do sensitive items have to be included in the inventory?

2023-12-18T11:55:09-05:00

I'm planning to conduct a 100% quarterly inventory. I've been told there's S.I. that requires a weapons mech. to be around to account for those items. Couldn't I still do the physical inventory without the S.I accounted for and then before opening a new physical inventory next quarter account for the S.I. to close out this months inventory?

Response by MSG Private RallyPoint Member made Dec 18 at 2023 1:12 PM

2023-12-18T13:12:40-05:00

The Regulations you're asking for are AR 710-2 and AR 735-5. I would also recommend you review "U.S. ARMY COMMAND SUPPLY DISCIPLINE PROGRAM (CSDP)"HOW TO" REFERENCE HANDBOOK"

https://cascom.army.mil/g_staff/g3/TTD/Products/QM-How-to-Handbook/CSDP%20Inventory%20Types%20and%20Procedures%20Handbook%20Final%2022%20November%2021.pdf

HOWEVER: What you're wanting to do, it doesn't work the way you're planning. If you want/need to do 100%, that will include the SI. If you can't have someone present IOT do the SI, then it's not a 100% inventory.

Several things ring in my head for this one:

Why are YOU planning the 100% inventory? Is someone directing you to conduct this inventory? Are you the Primary Hand Receipt Holder? Are you working with your BN S4/PBO on how to action this plan?

What you should do before you attempt to action this plan is to contact your Company Supply Sergeant AND your BN S4/PBO. I would also suggest you ask your Commander and 1SG. The reason being is that, in the end, the Company Commander is ultimately responsible for all equipment in the Company as part of the Command Supply Discipline Program

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Response by COL Randall C. made Dec 18 at 2023 1:23 PM

2023-12-18T13:23:02-05:00

Short answer to what I think is your question: Probably no. You indicate the item is a "weapon" (needs a weapons mech to be around..) and those are required to be inventoried monthly

Normally, I'd make an observation about junior NCO/officer asking questions and wanting someone to provide them with the answers should be doing what a good NCO/officer would and read the regulations. THEN if they have questions about clarification, then they should ask.

However, supply accountability is one of those things that can be a massive headache because there are many things that "you don't know that you don't know". If you're in your unit's supply, then you should have at least a working knowledge of AR 710-2 (Supply Policy Below the National Level), regardless of your role.

If you're just the person being tagged to do the inventory - 100% means 100%.

"Sensitive Items" is too broad of a term because there are numerous categories that a sensitive item could belong to and each category could have a multitude of regulations that address them.

For example, things like NVGs are required to be inventoried quarterly, but you stated that there were sensitive items that "requires a weapons mech(anic) to be around". Weapons and ammunition are required to be inventoried on a monthly basis.

I suggest you start with AR 710-2, AR 190-11 and AR 190-13. Those three should give you a comprehensive look at what is required from the point of view of accountability (AR 710-2 does a good job of telling you what class of supplies are governed by which regulation). From there you'll probably want to ensure you have the "other regulations" that cover any other items that are on your property book such as COMSEC items, classified hardware, etc.

Like most things, don't confuse "local policy" with "Army Regulations". Hypothetically, if there is something that is only required on a quarterly basis (such as NVGs), your unit may require it be conducted on a monthly basis for some reason (maybe there was a high loss rate previously and this was a step implemented to ensure accountability).
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* AR 710-2 - https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r710_2.pdf
* AR 190-11 - https://armypubs.army.mil/epubs/DR_pubs/DR_c/pdf/web/ARN8241_AR190-11_FINAL.pdf
* AR 190-13 - https://armypubs.army.mil/epubs/DR_pubs/DR_b/pdf/web/ARN21433_R190_13_FINAL.pdf

r710_2.pdf

Response by SFC Private RallyPoint Member made Dec 18 at 2023 1:40 PM

2023-12-18T13:40:40-05:00

What is the inventory for? Are you the property book holder for your section or platoon? I'm just wondering why you're doing a quarterly inventory at all, especially as a CPL. If you are directed to do 100%, it's 100%. That includes SI if you are signed for SI. But SI is usually done monthly anyway...and you can't close out an inventory if you haven't done it.

I'd go in the regs mentioned below.

Response by MAJ Ken Landgren made Dec 18 at 2023 3:50 PM

2023-12-18T15:50:54-05:00

I don't know why you would need to do sensitive items because they are locked up and inspected monthly.

Response by 1SG Valaria Smith made Dec 21 at 2023 1:39 PM

2023-12-21T13:39:16-05:00

No. You should be doing monthly inventory per regulations. If you’re going through doing the inventory of vehicles/ generators as such should be monthly. Your property book officer should be conducting inventory of your vehicles and sensitive items.

Response by CPT Daniel Rodriguez made Jan 22 at 2024 2:01 AM

2024-01-22T02:01:29-05:00

What I recall is AR 710-2. Weapons physical inventory required monthly with a serial number weapons inventory conducted quarterly.