Greater Philadelphia Cultural Alliance

Greater Philadelphia Cultural Alliance

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Administrative Coordinator (Warrior Writers)

Philadelphia, PA

Security Clearance: None
Position Description:
Warrior Writers seeks a part-time Administrative Coordinator in the Philadelphia area to start immediately. Most work can be done remotely, but applicants should be able to work on-site in Philadelphia from time to time. Commitment is 40 hours a month, $18 an hour. Occasionally, work will occur on evenings or weekends.

We are searching for a candidate aligned with our mission and values - we are looking for a professional that respects being a member of a team while understanding when to take the initiative and lead. The ideal candidate is detail-oriented, efficient and has pride in their ability to handle and prioritize multiple functions - communications, bookkeeping, and logistics chief among them. Most importantly, we are seeking someone that wants to help our organization support veterans in the discovery of the arts as a tool for change.

Warrior Writers is a collaborative community; this position works with and reports to the Director.

Strong preference will be given to veterans and veteran family members or caregivers. While the qualifications listed below are ideal, we are extremely willing to train the right person, as long as they are a hard worker, excellent communicator, critical thinker and problem solver, and team player. If you are passionate about what we do and think this may describe you, even if you don’t have the listed experience, we strongly encourage you to apply.

Communication support:

Assist the Executive Director in communicating & coordinating with members, trustees and prospects including representing Warrior Writers at local events
Help maintain a database of contacts
Be knowledgeable about Warrior Writers events and programming in order to easily talk with interested individuals, groups, and organizations about what we do, who we are, and what we believe in.
Logistical support:

Support the ED in coordinating events and tasks like shipping material, making as needed travel arrangements, reserve locations and equipment, and acquiring project equipment/supplies
Finance and Development support:

When appropriate, assist the ED in sending and processing invoices
Research grant prospects and track a grant database
This position will also entail assisting the ED in any other administrative or research tasks as needed.

The ideal candidate will possess:

A bachelor's degree in a relevant field (or equivalent experience. Students may also apply)
Strong communication skills
Knowledge of and experience in the veteran community
Excellent organizational skills, and the ability to multitask and prioritize
Exceptional emotional intelligence
Critical thinking skills
A strong passion for supporting the wellness of veterans, and for the role the arts play
A collaborative approach
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel, as well as gmail and google docs, and Zoom
This position is part time, 40 hours/month, $18/hour.

To Apply:
Please send your resume and a cover letter detailing relevant work or personal experience, and, most importantly, why you want to work with Warrior Writers to Please include "Administrative Coordinator" in the subject line. Apply ASAP. Applications will be accepted on a rolling basis and interviews for qualified candidates will begin immediately. Ideal start date is early March. APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE CONSIDERED.

Warrior Writers does not discriminate on the basis of race, color, sex, gender identification, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, or any other characteristic protected by law. We are an equal opportunity employer; women, minorities, people with disabilities and veterans are strongly encouraged to apply.
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