National Merchants Association

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Administrative Assistant

Las Vegas, NV

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Security Clearance: None

About the Job

National Merchants Association is America's only business advocacy group working for small and midsize business owners to eliminate the unnecessary and unreasonable fees that some credit card processors charge. National Merchants Association is nationally recognized for its ingenuity and reputation as a leader in the electronic payments industry.

The work environment at National Merchants Association is built around the belief of growth beyond boundaries. As an employee, you'll understand how your work fits into the whole. You'll feel good about coming to work; about the contributions you make to our clients, fellow employees and the company. We believe in helping employees do more with more… More open communication. More teamwork. More challenges.

Summary/Objective

Performs a variety of office support and/or administrative duties for the Operations Department, such as composing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. May perform duties involving simple mathematical calculations.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required.
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment.
Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
Orders, stocks, and distributes office supplies.
Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
May instruct and oversee the activities of student employees performing the same type of work.
May serve as Campus Security Authority as outlined by the Clery Act.
Performs miscellaneous job-related duties as assigned.

Required Education and Experience

1 year of administrative / accounting experience
Knowledge and understanding of Apple iOS Computer operating system
1-3 years Microsoft Office and or Google Office suites
Experience demonstrating analytic skills in a professional environment
Proven ability to work in past-paced deadline-orientated environment
Experience in payments industry is preferred, but not required
High School diploma; college preferred

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

It is the policy of National Merchants Association to provide equal employment opportunities to all applicants without regard to race, color, creed, religion, sex, gender, gender identity and/or expression, national origin or citizenship, age, ancestry, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, military or veteran status or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, and compensation. In addition, National Merchants Association will provide reasonable accommodations for qualified individuals with disabilities.