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Grants and Finance Specialist
Aurora, CO
Security Clearance:
None
Job DescriptionGrants and Finance Specialist (Open Rank: Intermediate-Principal Level) - 26894
University Staff
Description
University of Colorado | CU Anschutz Medical Campus
School of Medicine, Department of Biochemistry and Molecular Genetics
Official Title: Research Services PostAward Professional
Working Title: Grants and Finance Specialist (Open Rank: Intermediate-Principal Level)
Position #00703684 – Requisition #26894
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:
Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2
Exemptions vary by campus location/department.
Campus/Unit-Specific Exemptions:
Anschutz Campus – Exemptions are allowed for medical or religious reasons.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.
The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.
The School of Medicine’s Department of Biochemistry and Molecular Genetics has an opening for a full-time University Staff (unclassified) Grants and Finance Specialist (Open Rank: Intermediate-Principal Level) position.
Nature of Work
This full-time professional position is in the School of Medicine's Department of Biochemistry and Molecular Genetics on the Anschutz Medical Campus in Aurora. This position will serve as a Grants and Finance Specialist for the department and act as a primary point of contact for all PostAward grant and payroll activity. This role will be responsible for managing, developing, implementing and oversight of all PostAward grant functions for all Biochemistry and Molecular Genetics Faculty, Postdoctoral Fellows and Graduate Students, in accordance with the policies and procedures of the Department, School of Medicine and University. This position will also manage all grant account activity for all AEF, CU Medicine, gift, and other funds in the department, as well as act as backup for the Structural Biology and Biochemistry Core Facilities. This position will oversee the financials of several laboratories in the department and will be highly accountable for the financial wellness of all laboratories. Furthermore, this position will act as the Payroll Liaison for the Department of Biochemistry and Molecular Genetics, managing all departmental payroll functions, including hiring, terminations, and funding distribution changes.
This position will work independently, as well as interact with a diverse group of professionals and research faculty, in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced to expert level, and that this position has complete responsibility and accountability for all departmental processes that involve PostAward grant management, as well as Payroll/Human Resource functions.
Examples of Work Performed
PostAward & Finance:
Management and oversight of sponsored projects in the Department of Biochemistry and Molecular Genetics, including all Fund 30, 31 and 34 speedtypes.
Act as a resource and PostAward SME.
Oversight of all expenditures on sponsored projects to ensure compliance with applicable federal guidelines (including OMB Circular A-21 and OMB Uniform Guidance), state regulations and University fiscal policies.
Oversight of all expenditures on sponsored projects to ensure compliance with sponsor-specific rules and restrictions (for example, NSF, Komen, AHA, ACS, ADA, DOD, LLS, ALS, etc.).
Manage each PI’s laboratory finances as individual business entities. Prepare three-year forecasts for each lab by incorporating all available funding, all personnel and operating costs into budget projections model on a bi-monthly basis.
Participate in regular meetings with each departmental faculty member (in conjunction with Department Chair and DFA) to provide and analyze three-year forecasts and to discuss future business decisions/plans. Provide any additional information needed on individual grants, average operating cost rate per lab, personnel costs, PI FTE requirements/restraints, job classes and codes, and effort and appointments for personnel.
Reconcile budgets entered into general ledger with budget approved by the sponsor through Pre-Award application process.
Reconcile direct and indirect costs for all projects to ensure all appropriate expenditures have been posted to project speedtype before close-out process, preventing any overages/deficits.
Work with the Finance Office and Office of Grants & Contracts to process all journal entries for the department.
Process all tuition remission for all graduate students in the department, Spring, Summer and Fall for each fiscal year.
Process payroll expense transfers (PET’s) and funding distribution updates for all project speedtypes.
Contact sponsors regarding all re-budgeting requests, carry-forward requests, special permission requests and guidelines/restriction clarifications.
Perform a monthly reconciliation of Abnormal Balance report for the department and monitor cash balances on all speedtypes. Work with the Office of Grants & Contracts Billing and Accounts Receivable departments on any discrepancies, late payments, late invoices or incorrect allocations of payments. Contact sponsor(s) regarding any discrepancies and/or missing payments when necessary.
Perform monthly tracking of all contract and subcontract invoicing and payments for all sponsored projects and contracts as well as fund 20 invoicing and payments for all auxiliary funds.
Prepare A-21 Checklist and back-up documentation for all sensitive expenditures on sponsored projects during close-out process. Provide documentation to appropriate Post Award Administrator within the Office of Grants & Contracts for official project record.
Manage spending on all grants closing out to ensure they are properly spent out and all expenditures post within the allowable time frame.
Reconcile Federal Financial Reports and Final Expenditure Reports to the general ledger prior to Office of Grants & Contracts submission to sponsor. Work with the OGC PostAward manager to close out all projects in a timely manner and prepare all reports for the close-out process.
Manage departmental service centers. Work with service center managers to monitor billing and accounts receivable/collection processes.
Work with Service Center Director and Manager to create annual cost studies and submit for approval by the Finance Office.
Reconcile Fund 28 auxiliary speedtypes on a monthly basis and prepare financial reporting statements for Service Center Director. Prepare necessary journal entries and/or payroll expense transfers to comply with University fiscal year-end carry-forward policies.
Process departmental material transfer agreements.
Serve as back-up for Structural Cores Financial Manager as needed, regarding all functions of the structural cores and service center activity for the six structural biology cores.
Train and mentor other grants specialists both in our department and other School of Medicine departments and provide advanced and expert guidance to other administrative staff in the School of Medicine as needed, regarding PostAward grant administration. Participate in grant working groups in the School of Medicine and attend NCURA conference PostAward Grant Sessions.
Payroll:
Perform monthly adjustments and monitoring of Departmental Payroll Funding distributions, compensation and job codes, according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts.
Create and manage annual payroll tracking spreadsheets for PIs and lab personnel
Work with PreAward team on all personnel effort reporting for all sponsored projects, according to the sponsor guidelines.
Create Payroll expense transfers as needed to adhere to adjusted budgets, late awards, grant overages, grant surplus, FFR adjustments for payroll, PETB to move benefits charges.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.
Minimum Qualifications:
Intermediate Professional
A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
The position requires one year of professional-level experience in PostAward grant and contract management.
Senior Professional
A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
The position requires two years of professional level experience in PostAward grant and contract management.
Principal Professional
A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
The position requires extensive, diverse and progressively responsible PostAward grant and contract management experience.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications
Five (5) or more years of advanced or expert level experience with PostAward grants and contracts management.
Experience working with University of Colorado financial reporting systems including COGNOS, CIW, mFin, HCM Elevate, CU Careers, etc.
Payroll experience.
Experience in providing professional and technical assistance to faculty, staff and students within a higher education and/or medical education environment.
Experience with financial forecasting and budget analysis.
Competencies/Knowledge, Skills and Abilities
Advanced and expert knowledge of research grant preparation and administration is required; including PostAward for NIH awarded grants and federal audit experience as well as thorough knowledge of the A21 and UG policies.
Working knowledge of all UCD policies and procedures as well as University payroll processes and procedures.
Working knowledge of all UCD systems (including: HCM, mFIN reporting and finance, CU Careers/Taleo, Cognos, etc.)
Highly professional, respectful and effective communication skills is a must, both written and in verbal communication.
Must have a strong knowledge of:
PostAward and PreAward grant management
Financial budgets, statements, and reconciliations.
University of Colorado payroll processes including funding distributions, PET’s and suspense reports.
Purchase orders, standing purchase orders, purchase requisitions, interdepartmental invoices and payment vouchers.
Travel coordination and reconciliation; Concur Travel and travel reconciliations.
Procurement Card data entry, receipt management and reallocation.
CU Medicine financials, CU Foundation financials and CU Marketplace.
GIR and GAR for service cores.
Ability to perform as an administrative lead and exercise significant leadership and organizational skills.
Ability to work with challenging and difficult personnel to find reasonable solutions to complex financial and personnel related issues.
Strong technical skills, including the ability to work with Microsoft software, programs and applications (primarily Excel and Access); willingness to learn new systems is essential as well as a high level of attention to detail.
Ability to multi-task.
Individual must be motivated, accountable, and responsible, with excellent decision making and negotiation skills.
Strong customer service skills.
Take charge attitude, critical thinker, and highly professional.
Demonstrated ability to create new processes and procedures independently and implement changes effectively and successfully.
Ability to take initiative to establish work priorities and follow-through to insure timely completion of activities.
Salary and Benefits
The salary range (or hiring range) for this position has been established at:
Intermediate: $47,992-61,045
Senior: $51,883-65,995
Principal: $59,665-75,894
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125
Diversity and Equity
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.
The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Special Instructions to Applicants: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled.
Application Materials Required: Cover Letter, Resume/CV, List of References
Application Materials Instructions: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Anthony Davis Anthony.j.davis@cuanschutz.edu
Job Category: Research Services
Primary Location: Aurora
Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20085 - SOM-BioChem&Molecular Genetics
Schedule: Full-time
Posting Date: Aug 15, 2022
Unposting Date: Ongoing
Posting Contact Name: Anthony Davis
Posting Contact Email: Anthony.j.davis@cuanschutz.edu
Position Number: 00703684
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