VAOIG-20-02908-21.pdf

"Conclusion
The OIG did not substantiate the allegation that the deputy executive director, in his role as the
acting executive director of OCFM, failed to respond to the 2018 audit report, nor did the OIG
substantiate that the deputy executive director made false statements when he signed the
FY 2019 statements of assurance. The OIG did recommend that OCFM examine whether its
quality assurance staff should perform “special reviews” and, if so, how to better communicate
and address any resulting findings.
Recommendation
1. The Executive Director of the Office of Construction and Facilities Management determines
whether conducting special reviews should be conducted by the Quality Assurance Service,
and if so, establishes policy or procedures to govern this type of work, including standardized
processes for communicating and tracking the implementation of recommendations.
VA Comments and OIG Response
The OCFM executive director concurred with both OIG findings and the recommendation (see
appendix B). He commented that “[a]n incomplete [OCFM] reorganization occurred in 2019,
prior to my arrival, likely contributed to misunderstanding organizational roles, responsibilities,
and communications.” The implementation plan includes reorganization within OCFM and
clarification of oversight roles and responsibilities. Clear direction is also planned for internal
management and oversight controls.
As part of its routine monitoring, the OIG will follow up and close the recommendation when
sufficient documentation is submitted that demonstrates proposed actions have been
implemented."...