Posted on Jan 5, 2015
Can you get a PCS advanced payment if you are using a Government Travel Card (GTC)?
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I am doing a full dity move and when I talked with my finance office they said there are no advances since I can use the GTC. Anybody have any idea if they are correct? He wasn't 100% sure that's why I am asking. Thanks
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SGT(P) (Join to see) Here is the memo for the Mandatory Use of the GTC for PCS effective July 25, 2014
http://asafm.army.mil/Documents/OfficeDocuments/FinancialOps/Guidances/tc/memos/mgtcc-pcse.pdf
http://asafm.army.mil/Documents/OfficeDocuments/FinancialOps/Guidances/tc/memos/mgtcc-pcse.pdf
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SSG (Join to see)
Previously posted by SFC (Join to see):
""DoD Financial Management Regulation (DoDFMR), Volume 9, Chapter 3". Here's the specific text in that regulation regarding using the GTC for PCS:
"Use of an IBA for PCS travel is at the discretion of the Component. If use of the IBA is
authorized by the Component, the Component will establish guidance on which expenses will be placed on the IBA with the exception of the purchase of City Pair airfares when a leave location is involved. For specific instructions concerning City Pair airfares with a leave location involved refer to paragraph 030504"
Note: IBA stands for "Individually Billed Account" - this means that YOU are going to be billed for the charges on the card, and YOU will be responsible for paying those charges if you fail to file a travel claim or are NOT reimbursed. There is also a "Centrally Billed Account" - where the unit owns the card and issues it to the unit leaders for certain official travel.
Now, IF you unit has authorized you to use the card, you can use it for your PCS, and you can use it for hotel accommodations and possibly rental car - but that has to be worked out with your losing unit (NOT your gaining unit)
Your travel orders will normally state what you are authorized to use the card for (for example: "Rental Car Authorized", "Hotel Accommodations Required", etc.), and everything pretty much requires authorization from your unit. That authorization CAN be verbal or written, as long as you document who you spoke with and who authorized it (it has to be a program manager or OIC in charge of travel for your unit)."
""DoD Financial Management Regulation (DoDFMR), Volume 9, Chapter 3". Here's the specific text in that regulation regarding using the GTC for PCS:
"Use of an IBA for PCS travel is at the discretion of the Component. If use of the IBA is
authorized by the Component, the Component will establish guidance on which expenses will be placed on the IBA with the exception of the purchase of City Pair airfares when a leave location is involved. For specific instructions concerning City Pair airfares with a leave location involved refer to paragraph 030504"
Note: IBA stands for "Individually Billed Account" - this means that YOU are going to be billed for the charges on the card, and YOU will be responsible for paying those charges if you fail to file a travel claim or are NOT reimbursed. There is also a "Centrally Billed Account" - where the unit owns the card and issues it to the unit leaders for certain official travel.
Now, IF you unit has authorized you to use the card, you can use it for your PCS, and you can use it for hotel accommodations and possibly rental car - but that has to be worked out with your losing unit (NOT your gaining unit)
Your travel orders will normally state what you are authorized to use the card for (for example: "Rental Car Authorized", "Hotel Accommodations Required", etc.), and everything pretty much requires authorization from your unit. That authorization CAN be verbal or written, as long as you document who you spoke with and who authorized it (it has to be a program manager or OIC in charge of travel for your unit)."
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Here's some info on that topic, SGT(P) (Join to see), at DFAS:
http://www.dfas.mil/militarymembers/travelpay/armypcs/advances.html
It seems to say that advances are authorized for DITY moves:
"Member and dependent travelers can get up to 80% of per diem and mileage allowance if the government travel card is not being used, DLA equal to 100% of the anticipated entitlement, and PPM / DITY moves get an amount calculated by their transportation office."
http://www.dfas.mil/militarymembers/travelpay/armypcs/advances.html
It seems to say that advances are authorized for DITY moves:
"Member and dependent travelers can get up to 80% of per diem and mileage allowance if the government travel card is not being used, DLA equal to 100% of the anticipated entitlement, and PPM / DITY moves get an amount calculated by their transportation office."
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SSG Keith Cashion
With the change from the memo dated 25 July 2014, mandating the use of the GTCC for PCS expenses, there are three different catogories. HRC and HQDA G1 are working on the ALARACT/MILPER that will outline to actual verbiage that will put in the PCS orders. Hopefully this message will come out soon. Should clear up a lot of misconceptions.
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