Posted on Apr 22, 2020
Army ROTC Cadet, tasked to be battalion S4, what are your tips to run this the best I can?
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Some background: our supply room is known for being very poorly organized, our equipment ranges from alice packs/LBVs to Molle rucks/FLCs. I am tasked with supplying my campus (70 cadets) as well as two other campuses 10 and 15 miles away from the supply room, around 15 cadets each. Any advice or help would be greatly appreciated. Thanks in advance!
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Edited >1 y ago
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Responses: 5
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Cadet PVT (Join to see) Do not acknowledge receipt of anything you have not visually seen and counted!
Do not relinquish/issue/share anything to anyone without a legible, dated receipt and the reason for the distribution!
YOU WILL BE SCREWED IF YOU ARE NOT CAREFUL!
Do not relinquish/issue/share anything to anyone without a legible, dated receipt and the reason for the distribution!
YOU WILL BE SCREWED IF YOU ARE NOT CAREFUL!
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Cadet PVT (Join to see)
Thank you Command Sergeant Major Hayden, I will make sure to keep accountability of everything.
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The first person you should speak to is your military advisor, military science instructor. Then clean up the mess, count the items and organize by type. Find the issue documents and prepare to issue and receive in an organized manner. All military functions have the answer right in front of you, there is a military manual for everything. I am sure there is one in the supply room.
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Cadet PVT (Join to see)
Thank you Command Sergeant Major ZaGara, I'm going to look into FM 10-27 and I spoke with my MSI.
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Organize the supply room.
Always know what is in the supply room by number size and type and what is signed out. Update your number every time it changes.
If you know you will be issuing out Gear print out a hand receipt that is already filled out with the items and name of those who will sign for them. Inventory and place all of the items in the ruck. When you go to issue, have them inventory the ruck, mark down they have the items and sign. Make copies and keep track of all of the property.
have everyone update their HR every month.
That's about it.
Always know what is in the supply room by number size and type and what is signed out. Update your number every time it changes.
If you know you will be issuing out Gear print out a hand receipt that is already filled out with the items and name of those who will sign for them. Inventory and place all of the items in the ruck. When you go to issue, have them inventory the ruck, mark down they have the items and sign. Make copies and keep track of all of the property.
have everyone update their HR every month.
That's about it.
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CPT Lawrence Cable
My first suggest would be inventory the supply room against the Unit list, then compare what is out on hand receipts. Second, don't sign for anything that you can't put your hands on. During the inventory, you can organize you area so the next time you count it, it should be easier. If the unit does not do it already, I would establish as system of cycle counts to keep from getting blindsided by shortages.
If you have a crappy supply tech or sergeant, your life can be difficult.
If you have a crappy supply tech or sergeant, your life can be difficult.
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Cadet PVT (Join to see)
Thank you very much for your advice sir. Our unit never implemented monthly updates before, but I'll do my best to make that happen.
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Cadet PVT (Join to see)
CPT Lawrence Cable - Sir, I definitely need to reorganize the area, but I really like the idea of doing cycle counts to help with shortages. Luckily my supply tech is great so I'm sure we can it happen. Thanks again for your advice!
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Don't sign for anything you don't physically see.
Close the door and lock everyone out.
Dump it on the floor then reorganize back on the shelves in according to what Class Item it is .
Beware of extra keys, people wandering around 'helping' (usually themselves) and check NSNs, Serial#s and hand receipts.
If any hand receipts are over 30 days old have the person bring it back for your eyes-on accountability
Check keys and retool/replace your locks as soon as you can.
Determine what are one time issue 'disposal items' and all the rest are lockdown items.
Close the door and lock everyone out.
Dump it on the floor then reorganize back on the shelves in according to what Class Item it is .
Beware of extra keys, people wandering around 'helping' (usually themselves) and check NSNs, Serial#s and hand receipts.
If any hand receipts are over 30 days old have the person bring it back for your eyes-on accountability
Check keys and retool/replace your locks as soon as you can.
Determine what are one time issue 'disposal items' and all the rest are lockdown items.
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Cadet PVT (Join to see)
SFC Kelley, we've definitely had issues with theft in the past. At this point I'll definitely have to change the lock like you said. Our unit didn't really implement updates on hand receipts but that's an excellent idea I'll make sure to implement it. Thanks again for all of your advice.
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All great responses so far. Only thing I would add (as a former Cadet Company S4) is to write up a Memorandum for Record and post it on the door of your supply room. Include information on how to contact you, how to submit a supply request, how to schedule a Supply Appointment, and what your open hours are for walk in requests. Also include who has access authorization to your supply room. All this information helps protect you, keep your AO organized, and put systems in place to keep things from getting crazy and disheveled. Document, document, document.
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