Posted on Apr 8, 2015
WO1 Warrant Officer
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So a quick question about military signature block on emails. So usually the norm is :

Rank, Name
Duty Title
Unit

So what if you hold two different duty titles? My case is that I am the Platoon Sergeant as well as the Shop NCOIC. The platoon consist of 3 different shops. I have to send plenty emails as both titles. So my case is do I double slot my email(as in a slash between titles), set separate signatures for all the emails (which gets annoy), place the higher position? Any help on this?
Posted in these groups: Email_logo Email
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Responses: 13
LTC Accounting Technician
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A very long time ago. I included "everyone's bitch boy" in my signature block.

I highly recommend against anyone else using it.
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1SG Training Coordinator
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Always depends on who the CoS is, lol.
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CSM(P) Executive Chef
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In outlook you can build multiple signatures and choose which one you want to use.
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CW3 Standardization Officer
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The attached document on Army Operational Knowledge Management (Managing E-mail) states that you should "Include a signature block on all messages that contains your phone number and email address. This allows people to respond to you even if they only have the last piece of an email thread available." Along the same lines, adding an appropriate and recognizable duty title for which the majority of your correspondence relates allows readers to understand your relevance, in relation to the e-mail or e-mail chain, if their is not an established relationship. It is easy for individuals to communicate in a more relaxed manner using e-mail, it is vital that you know your audience and remember that your messages can be forwarded over and over. Keep it professional! AR 25-50 (Preparing and Managing Correspondence) addresses signature blocks, but lacks reference to digital communications at the present time. Hopefully soon this will be standardized.

http://usacac.army.mil/cac2/AOKM/FactSheets/AOKM_FactSheet_Managing_Email.pdf
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SPC Brigade Headquarters Company Administrative Assistant
SPC (Join to see)
>1 y
Very useful Chief! I see inappropriate or nonexistent signature blocks quite often. The use of signature blocks when emailing shows professionalism and proper utilization of the email platform of military correspondence.

The format most commonly used is as follows:

RNK FIRST M. LAST
##_ (MOS) , Duty Title
_ Co. #-## Unit
(###) ### - ####
[login to see] ( or other e-mail address)
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1SG Training Coordinator
1SG (Join to see)
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SPC (Join to see) - That may be the common format in NCARNG, but it is not service-wide. I have never seen the MOS used in a signature block on Active Duty or in three states National Guard (FL, WA, OR).
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