Quartermaster Officer
Quartermaster Officer
Posted on Dec 18, 2023
What AR covers quarterly inventories being conducted at the motor pool? Do sensitive items have to be included in the inventory?
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I'm planning to conduct a 100% quarterly inventory. I've been told there's S.I. that requires a weapons mech. to be around to account for those items. Couldn't I still do the physical inventory without the S.I accounted for and then before opening a new physical inventory next quarter account for the S.I. to close out this months inventory?
92A-Officer: Quartermaster Officer
92A-Enlisted: Automated Logistical Specialist
QM: Quartermaster
Logistics
Posted 4 mo ago
Responses: 6
Short answer to what I think is your question: Probably no. You indicate the item is a "weapon" (needs a weapons mech to be around..) and those are required to be inventoried monthly
Normally, I'd make an observation about junior NCO/officer asking questions and wanting someone to provide them with the answers should be doing what a good NCO/officer would and read the regulations. THEN if they have questions about clarification, then they should ask.
However, supply accountability is one of those things that can be a massive headache because there are many things that "you don't know that you don't know". If you're in your unit's supply, then you should have at least a working knowledge of AR 710-2 (Supply Policy Below the National Level), regardless of your role.
If you're just the person being tagged to do the inventory - 100% means 100%.
"Sensitive Items" is too broad of a term because there are numerous categories that a sensitive item could belong to and each category could have a multitude of regulations that address them.
For example, things like NVGs are required to be inventoried quarterly, but you stated that there were sensitive items that "requires a weapons mech(anic) to be around". Weapons and ammunition are required to be inventoried on a monthly basis.
I suggest you start with AR 710-2, AR 190-11 and AR 190-13. Those three should give you a comprehensive look at what is required from the point of view of accountability (AR 710-2 does a good job of telling you what class of supplies are governed by which regulation). From there you'll probably want to ensure you have the "other regulations" that cover any other items that are on your property book such as COMSEC items, classified hardware, etc.
Like most things, don't confuse "local policy" with "Army Regulations". Hypothetically, if there is something that is only required on a quarterly basis (such as NVGs), your unit may require it be conducted on a monthly basis for some reason (maybe there was a high loss rate previously and this was a step implemented to ensure accountability).
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* AR 710-2 - https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r710_2.pdf
* AR 190-11 - https://armypubs.army.mil/epubs/DR_pubs/DR_c/pdf/web/ARN8241_AR190-11_FINAL.pdf
* AR 190-13 - https://armypubs.army.mil/epubs/DR_pubs/DR_b/pdf/web/ARN21433_R190_13_FINAL.pdf
Normally, I'd make an observation about junior NCO/officer asking questions and wanting someone to provide them with the answers should be doing what a good NCO/officer would and read the regulations. THEN if they have questions about clarification, then they should ask.
However, supply accountability is one of those things that can be a massive headache because there are many things that "you don't know that you don't know". If you're in your unit's supply, then you should have at least a working knowledge of AR 710-2 (Supply Policy Below the National Level), regardless of your role.
If you're just the person being tagged to do the inventory - 100% means 100%.
"Sensitive Items" is too broad of a term because there are numerous categories that a sensitive item could belong to and each category could have a multitude of regulations that address them.
For example, things like NVGs are required to be inventoried quarterly, but you stated that there were sensitive items that "requires a weapons mech(anic) to be around". Weapons and ammunition are required to be inventoried on a monthly basis.
I suggest you start with AR 710-2, AR 190-11 and AR 190-13. Those three should give you a comprehensive look at what is required from the point of view of accountability (AR 710-2 does a good job of telling you what class of supplies are governed by which regulation). From there you'll probably want to ensure you have the "other regulations" that cover any other items that are on your property book such as COMSEC items, classified hardware, etc.
Like most things, don't confuse "local policy" with "Army Regulations". Hypothetically, if there is something that is only required on a quarterly basis (such as NVGs), your unit may require it be conducted on a monthly basis for some reason (maybe there was a high loss rate previously and this was a step implemented to ensure accountability).
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* AR 710-2 - https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r710_2.pdf
* AR 190-11 - https://armypubs.army.mil/epubs/DR_pubs/DR_c/pdf/web/ARN8241_AR190-11_FINAL.pdf
* AR 190-13 - https://armypubs.army.mil/epubs/DR_pubs/DR_b/pdf/web/ARN21433_R190_13_FINAL.pdf
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The Regulations you're asking for are AR 710-2 and AR 735-5. I would also recommend you review "U.S. ARMY COMMAND SUPPLY DISCIPLINE PROGRAM (CSDP)"HOW TO" REFERENCE HANDBOOK"
https://cascom.army.mil/g_staff/g3/TTD/Products/QM-How-to-Handbook/CSDP%20Inventory%20Types%20and%20Procedures%20Handbook%20Final%2022%20November%2021.pdf
HOWEVER: What you're wanting to do, it doesn't work the way you're planning. If you want/need to do 100%, that will include the SI. If you can't have someone present IOT do the SI, then it's not a 100% inventory.
Several things ring in my head for this one:
Why are YOU planning the 100% inventory? Is someone directing you to conduct this inventory? Are you the Primary Hand Receipt Holder? Are you working with your BN S4/PBO on how to action this plan?
What you should do before you attempt to action this plan is to contact your Company Supply Sergeant AND your BN S4/PBO. I would also suggest you ask your Commander and 1SG. The reason being is that, in the end, the Company Commander is ultimately responsible for all equipment in the Company as part of the Command Supply Discipline Program
https://cascom.army.mil/g_staff/g3/TTD/Products/QM-How-to-Handbook/CSDP%20Inventory%20Types%20and%20Procedures%20Handbook%20Final%2022%20November%2021.pdf
HOWEVER: What you're wanting to do, it doesn't work the way you're planning. If you want/need to do 100%, that will include the SI. If you can't have someone present IOT do the SI, then it's not a 100% inventory.
Several things ring in my head for this one:
Why are YOU planning the 100% inventory? Is someone directing you to conduct this inventory? Are you the Primary Hand Receipt Holder? Are you working with your BN S4/PBO on how to action this plan?
What you should do before you attempt to action this plan is to contact your Company Supply Sergeant AND your BN S4/PBO. I would also suggest you ask your Commander and 1SG. The reason being is that, in the end, the Company Commander is ultimately responsible for all equipment in the Company as part of the Command Supply Discipline Program
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SGT (Join to see)
To answer your question on why am I planning the 100% inventory...I'm used to the section/Squad leader conducting the 100% inventory. My Squad leader was the one conducting the inventory. He comes down on orders for recruiting. I get thrown into the position. I expressed in our leaders meeting within our platoon our quarterly inventory has to be done within the next 3 weeks leading up to HBL. My Chief, PL, PSG and maint. NCO were all for it. No push back from them. As for your other questions...no I'm in not the receipt holder or working with PBO/BN S4. I'm just trying to make sure my section isn't not lacking behind when we have the field twice over the next quarter.
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MSG (Join to see)
If you are taking over the Squad Leader position, then you will need to do inventory for being a Sub Hand Receipt Holder because you are taking over. Since you are going to take over the squad AND the squad equipment, then you AND your soon-to-be former Squad Leader need to do the inventory together. That way, you see/count EVERYTHING and NOT sign for something that isn't present but told "oh, it's over there....we don't need to see it." This is the same for the SI equipment. If your outgoing Squad Leader is presently signed for SI equipment....you best be DAMN sure to sign for NOTHING until you both inventory that SI before they leave.
When it comes to Inventory, there are only 2 Rules to live by:
1) NEVER SIGN FOR ANYTHING YOU DON'T SEE!
2) See Rule #1
If anything is missing, then it's on your SL to get it taken care of. If items are missing but there is paperwork to show where it's at, you stand adamant on seeing that documentation before signing for anything.
When it comes to Inventory, there are only 2 Rules to live by:
1) NEVER SIGN FOR ANYTHING YOU DON'T SEE!
2) See Rule #1
If anything is missing, then it's on your SL to get it taken care of. If items are missing but there is paperwork to show where it's at, you stand adamant on seeing that documentation before signing for anything.
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COL Randall C.
MSG (Join to see) - Huge foot stomp on this. If you have a "change of receipt", "change of responsibility", or any other "change of who is going to be on the blame line if it is missing" situation then you do an no-kidding 100% of everything you'll be responsible for.
Doesn't matter if the inventory isn't required by regulation or policy. If you're going to be held accountable for it, then you absolutely should lay eyes on it. Anything that you will have to sign for before you sub-receipt it down to someone else is a "Must show".
For those that aren't a "must show", for anything you cannot see you do a MFR and have another individual attest to the impossibility your being able to see it and that they have positive control of the item. Do it up in Word and have them digitally sign it. Then have them sign for it on a hand-receipt.
It may sound overboard, but I was schooled about logistics accountability early in my career and can say that in over 32 years with tens of thousands of inventory items turned-over during changes of command, unit mission transfers, building moves, etc., I never had to pay a dime to the government. Other's did because I didn't allow for "trust me" accountability, but not me or my supply NCOs.
Doesn't matter if the inventory isn't required by regulation or policy. If you're going to be held accountable for it, then you absolutely should lay eyes on it. Anything that you will have to sign for before you sub-receipt it down to someone else is a "Must show".
For those that aren't a "must show", for anything you cannot see you do a MFR and have another individual attest to the impossibility your being able to see it and that they have positive control of the item. Do it up in Word and have them digitally sign it. Then have them sign for it on a hand-receipt.
It may sound overboard, but I was schooled about logistics accountability early in my career and can say that in over 32 years with tens of thousands of inventory items turned-over during changes of command, unit mission transfers, building moves, etc., I never had to pay a dime to the government. Other's did because I didn't allow for "trust me" accountability, but not me or my supply NCOs.
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No. You should be doing monthly inventory per regulations. If you’re going through doing the inventory of vehicles/ generators as such should be monthly. Your property book officer should be conducting inventory of your vehicles and sensitive items.
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