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So I took HBL in December, I signed out in my unit sign out roster, and I made a copy of my leave form. My S1 didn't update anyone's leave profile or so they are claiming, and have decided to do that now 6 months later. The S1 NCOIC is reconstructing leave forms for ones the do not have on file based on the unit sign out roster. Does this seem right? I checked my LES and I'm sure I was already charged for it. I'm looking for regulations or knowledgeable personnel to tell me if this is right or wrong
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Posted >1 y ago
Responses: 2
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Just print out your LES for the previous X Months, and see balances (Current, Used, Accrued). You accrue 2.5 days a month, and you know where you used it. If that doesn't match up, or shows a duplicate, escalate it to the S1 chief, and show him the duplicate. Doesn't require a "reg" as it is an Administrative Error which is clearly shown with existing paperwork.
Unless they can show were you took two different sets of leave which account for the amount used, they need to correct the error.
Unless they can show were you took two different sets of leave which account for the amount used, they need to correct the error.
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SSG (Join to see)
Roger and I intend to do that and double check, it just seems weird that they are reconstructing leave forms off of approximate date and updating this six months after leave was taken.
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Sgt Aaron Kennedy, MS
SSG (Join to see) That's actually not unusual.
Think about it this way, many units have block leave periods where 100-1000~ people are all taking leave at approximately the same time (like Christmas). So there is a backlog. "You" submit leave for a block of days (16) starting on Friday evening and returning on Monday, that way you don't get duty during the weekends between. You actually pick up your leave papers on Sat/Sun because your travel day isn't until Monday, and you return on the Friday night previous, so you actually only take 12 days. Now can you imagine them charging everyone for the submitted leave, then correcting all those dates?
So what they usually do is, wait a month, marry up the log book with the leave forms, and just do the processing 1 time.
However... S1 does a lot of other stuff, and leave is low priority, it's not like you can use it all that often, it doesn't affect actual pay, and if something comes up, they fix individuals "on the fly," so it becomes the lowest priority issue compared to other issues.
You're absolutely right to be concerned, but it's better to double check your leave balance first and just make sure they've actually charged you. Mistakes like this can happen (like all administrative matters), but this one is likely just a backlog issue.
Think about it this way, many units have block leave periods where 100-1000~ people are all taking leave at approximately the same time (like Christmas). So there is a backlog. "You" submit leave for a block of days (16) starting on Friday evening and returning on Monday, that way you don't get duty during the weekends between. You actually pick up your leave papers on Sat/Sun because your travel day isn't until Monday, and you return on the Friday night previous, so you actually only take 12 days. Now can you imagine them charging everyone for the submitted leave, then correcting all those dates?
So what they usually do is, wait a month, marry up the log book with the leave forms, and just do the processing 1 time.
However... S1 does a lot of other stuff, and leave is low priority, it's not like you can use it all that often, it doesn't affect actual pay, and if something comes up, they fix individuals "on the fly," so it becomes the lowest priority issue compared to other issues.
You're absolutely right to be concerned, but it's better to double check your leave balance first and just make sure they've actually charged you. Mistakes like this can happen (like all administrative matters), but this one is likely just a backlog issue.
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I've noticed over the last couple years that simple administrative tasks that the Army used to do well are no longer being done well, if at all. I highly recommend printing your LES every month (or keeping the hard copy your unit gives you, if they still do that) and keeping it on file. Finance appears no longer to have the ability to look at historic leave and earnings data beyond what you can pull off of MyPay (which is limited to 12 months of data). I now print and save LESs every month, and this has been key to winning arguments with Finance about pay and leave issues.
To your question, though, the answer is that your S1 can take as long as they like to process leave and pay documents. Finance can take as long as they like, too.
To your question, though, the answer is that your S1 can take as long as they like to process leave and pay documents. Finance can take as long as they like, too.
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SSG (Join to see)
Fair enough sir, and I will take your advice about obtaining a hard copy every month. I'm truly surprised that they have the authority to charge me leave based off of a leave form that doesn't have my signatures.
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CPT Catherine R.
Why do you think they need your signature to process the leave? You signed out on a leave roster. You signed in on a leave roster. That's the proof right there that you took the time off.
If it makes you feel better, the finance system is built in such a way that it won't charge you twice for the same timeframe so you aren't getting charged twice.
You should also consider that your unit was one of many taking leave over Christmas. Finance has to answer questions about EVERY unit on your installation. They also have to input leave for all of those Soldiers. It's a process and a tedious one.
If it makes you feel better, the finance system is built in such a way that it won't charge you twice for the same timeframe so you aren't getting charged twice.
You should also consider that your unit was one of many taking leave over Christmas. Finance has to answer questions about EVERY unit on your installation. They also have to input leave for all of those Soldiers. It's a process and a tedious one.
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MAJ (Join to see)
I'm surprised, too. It's not clear to me that a leave roster is a legitimate document from which to charge leave. And the comment from CPT Catherine R. about how well the system is designed is hilarious. The system can and will charge you for leave you never took, and will even charge you more than once for the same leave. I've seen this happen, thankfully not to me, though.
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CPT Catherine R.
I never said the finance system was designed well MAJ (Join to see) just that it won't let you get charged more than once over the same dates.
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