Posted on Apr 26, 2017
CPT Jacob Swartout
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Should there be any cause of concern of the system checks failing that could allow someone to view your documents besides the actual service member? While filing it with the local county clerk's office is beneficial in many ways, there still are retirees and former service members who remain hesitant to choose that option.
Posted in these groups: Retirement logo RetirementMilitary discharge 300x201 ETS/EASAa636cc5 DD214
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Responses: 16
SGT Charles Napierala
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Please do not file your DD214 with your local county clerk. This is strongly recommended against in your SFL-TAP process. Filing with the county clerk makes your DD214 public record and anybody can gain access to it, with positive or negative intentions.

If you're looking for a way to get your DD214 easily accessible, scan it to yourself and safe it somewhere securely.
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SSgt Donnavon Smith
SSgt Donnavon Smith
7 y
They told us to do it at my TAP class
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SGT Charles Napierala
SGT Charles Napierala
7 y
SSgt Donnavon Smith
When was your TAP class conducted? Mine was in 2016 and the instructors stated that filing your DD214 does nothing additionally beneficial than depositing it in a safety deposit box or scanning yourself a copy, but adds unnecessary additional risk of falling victim to identity theft.
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Capt Retired
Capt (Join to see)
7 y
I was told to do so when I left active duty and I did. Years later I tried to redeem it and it could not be found.

But, remember I lever active duty 42 years ago.
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SSgt Donnavon Smith
SSgt Donnavon Smith
7 y
SGT Charles Napierala - many moons ago, 2001
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PO1 John Miller
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CPT Jacob Swartout
In this day & age of electronic media, I personally don't see a need. I always keep a few paper copies on hand (stored securely).
I also have mine saved on external hard drives, a few laptops, desktops, & even the cloud. I also recommend keeping a copy on a thumb drive (but only if you don't have a habit of losing something like that). Thumb drives, while easily accessible and transportable, are also pretty unsecure (secure flash drives can cost big $$).
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CPT Jacob Swartout
CPT Jacob Swartout
7 y
PO1 John Miller I have fire proof safe that I can store mine when I do retire some day. I'll be sure to keep a few copies too. I can keep it digitally and have a hard copy filed safely. I'll still consider other reasonable options when that time comes.
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COL State Dental Officer
COL (Join to see)
7 y
You can easily encrypt your documents prior to saving to flash drives (or CD/DVDs, for that matter). Open source (free) software is available for both Windows and iOS platforms - check out http://www.gnupg.org
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SFC Craig Starr
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Absolutely ! It makes it a public record but more importantly it will be safe keeping in case you need a certified true copy or your family ever wants to research your career after your gone or in the event your incompasitated.
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SFC Craig Starr
SFC Craig Starr
7 y
Mine is on file at my home or record courthouse, where I grew up and entered service. And I have it on file where I retired, and currently live.
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LtCol Robert Quinter
LtCol Robert Quinter
7 y
SFC C Star listed valid reasons for filing with the county clerk. I would almost guarantee my survivors would have no idea where to find mine on my computer or in my files were it required in an emergency. If you are concerned with it becoming public record, although the entire DD-214 can not be released to other than the serviceperson or his guardian, most of the information, except for the nature of discharge and the re-enlistment code, are available to the general public upon request.
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SPC Erich Guenther
SPC Erich Guenther
7 y
LtCol Robert Quinter - Agreed the DD214 is a public document because when you serve your doing so in a public capacity. Veterans have zero control over public release because of the copy at the National Archives.
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MSgt John McGowan
MSgt John McGowan
7 y
It may depend on county's but mine I believe is well secured. Not viewed by the public.
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Is it common for service members to file their DD 214 with the local county clerk's office when they retire or leave the service?
CW5 Regimental Chief Warrant Officer
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With the adoption of the DoD ID Number taking the place of the Social Security number, the amount of pertinent info shared publically lessens for newer retirees (when they decide to update the 214 to use that new number). However, if you rely upon the idea that you can always request a copy later, remember that there was a fire a while back in St. Louis that makes retrieval of my grandfather's records impossible.
There also comes the fact that you may have to file your 214 in the states that exempt military retirement pay from state taxes.
If you are concerned about privacy, check your annual credit reports and audit your credit card and bank statements frequently. Recovery from identity theft is a lot better today than 15 years ago. Most banking and credit agencies have an active fraud detection department (USAA comes to mind and has contacted me on several occasions) and policy to get you back on track quickly.
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SPC Erich Guenther
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So I am not seeing how locking a DD214 in a safe protects the Veteran from public release of most of the information on the DD214.

https://www.archives.gov/st-louis/military-personnel/foia-info.html
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LTC Psychological Operations Officer
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Edited 7 y ago
I never did and see no need to. I keep copies of mine in a safe in a specially marked folder where I have consolidated key documents my family would need quickly if I pass suddenly. Plus electronic copies on my computer and a hard drive backup. I mean think about it--I would never put my will, life insurance info, etc on a public record system, so what makes the DD214 so special? There is nothing special or especially secure these days about a county courthouse records. The real issue here is how have you prepared your family for an emergency if something happens to you. If they have no clue where to find your key documents quickly, THAT'S the real problem, not whether you have it at home, or a bank safe deposit box, or a courthouse. Same with something like a medical power of attorney. You wouldnt put that in a courthouse for safekeeping. You'd keep that somewhere that was readily accessible by your family and make sure key people know where that is. Just put your 214 next to it.
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MSG Mechanic 2nd
MSG (Join to see)
7 y
and what if you have no family, or have family spread all over, that's why I have 3 DD 214's registered with my county, and soon will be my will and power of attorney as I am alone, no wife, estranged from my daughter and grandchildren, 2 brothers 5 sisters and none of them are in contact, my wishes should be available even by the county so that my intensions are carried out, if you got a family great, do what needs to be done
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LTC Psychological Operations Officer
LTC (Join to see)
7 y
MSG (Join to see) - i wasn't aware that there are county employees who, upon your dearh, will look up your will and then carry out the instructions of it. I find it hard to believe that most counties run every death they are made aware of through a database of government documents to even realize that they have a DD214 or a will on on a dead person on file somewhere. And then act as the executor of your estate. But I could well be wrong, as I never researched it in detail. I've known people who are alone that get a lawyer, usually the one that did up their will and power of attorney to act in that capacity should they die. But never heard of leaving it in the hands of a county government.
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MSG Mechanic 2nd
MSG (Join to see)
7 y
LTC (Join to see) - only one county employee, the veterans rep, they can act in your behalf if you give them the right, when you register your 214 it should not be with the county in general, but the vet rep, other documents as well, wills, powers of attorney, funeral and burial wishes, when your dead and gone living single you really don't care who gets what, but how your buried and were the vet rep can arrange this, my plan local vet cemetery with full honors, everything else should be spelled out in a will and with modern tech you really don't need a lawyer, I know did my last divorce on line cost me less than 300.00 and its legal, lawyers are over priced as long as you have documents that are signed and witnessed by a notary, and then filed into record they are legal docs
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TSgt Kenneth Ellis
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I did. In case I lost my copy. That was in 1975.
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COL David Turk
COL David Turk
7 y
There have articles over the years, that less than desirable types could go in and mine data from public access DD-214's. Do things such as open credit, get a real drivers license, etc., using the information from the various DD-214. I have no knowledge if this happened, but I did see the articles.
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MSG Brad Sand
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There was a time this was recommended but in the digital age it is not something that is needed or recommended.
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CPT Jacob Swartout
CPT Jacob Swartout
7 y
MSG Brad Sand Some of my friends who retired or ETS in the late 90s foremost did file but again, things changed on how we keep copies today. Plus, who knows what others at those offices do behind doors to obtain other peoples records. I sure hope that doesn't happen but we hear about things in the news on what crazy things happen these days too.
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SGT David T.
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I have no idea why anyone would do this. It serves no purpose. With a little bit of effort, one can make sure a copy is always safe. If worse comes to worse, you can always request a new copy.
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MSG Brad Sand
MSG Brad Sand
7 y
SGT David T.
Today, you are correct...there was a time it did make sense, but those days are in the past.
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MSG Mechanic 2nd
MSG (Join to see)
7 y
request a new copy, even in these new times I've had friends who went to VA for disability claims, and lo and behold their records were lost, not only digital but paper, I once requested my med records from the navy, got them 3 pages, but I also maintained my med records at home from the navy, before I left, the paper file was 2 inches thick, that's why I kept everything I got from the military medical and service, you just cant rely on the record keepers, things get lost, somebody is having a bad day and you are not that important to them and your stuff hits the round file not blaming but that's life
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CPT Jacob Swartout
CPT Jacob Swartout
7 y
Good points here from everyone.
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COL David Turk
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If you have Army Air Force Mutual Aide Association (AAFMAA) life insurance, they will keep a certified copy on file for you and/or your dependents. They will keep certified copies of other important documents too.
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